EEAIA Website privacy notice: June 2021
This is the privacy notice of the Electrical Engineering and Allied Industries Association (EEAIA). In this document, "we", "our", or "us" refer to EEAIA. We are company number LR2/6/3/53 registered in South Africa. Our registered office is at Metals Industries House, 42 Anderson Street, Johannesburg.
This privacy notice aims to inform you about how we collect and process any information that we collect from you, or that you provide to us. It covers information that could identify you (“personal information”) and information that could not. In the context of the law and this notice, “process” means collect, store, transfer, use or otherwise act on information. It tells you about your privacy rights and how the law protects you. We are committed to protecting your privacy and the confidentiality of your personal information. Our policy is not just an exercise in complying with the law, but a continuation of our respect for you and your personal information. We undertake to preserve the confidentiality of all information you provide to us and hope that you reciprocate.
Our policy complies with the Protection of Personal Information Act 2013. The law requires us to tell you about your rights and our obligations to you in regard to the processing and control of your personal information. Except as set out below, we do not share, sell, or disclose to a third party, any information collected through our website.
1. Information Officer
We have appointed an Information Officer who is responsible for ensuring that our policy is followed.
If you have any questions about this privacy notice, including any requests to exercise your
legal rights, please contact our Information Officer, Rouane Herselman at email@example.com
2. Information we process.
We may collect, use, store and transfer different kinds of personal information about you. We have collated these into groups as follows:
Your identity includes information such as first name, last name, title, date of birth, and other identifiable information that you may have provided at some time. Your contact information includes information such as billing address, delivery address, email address, telephone numbers and any other information you have given to us for the
purpose of communication or meeting. Technical information includes your internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
We may aggregate anonymous information such as statistical or demographic data for any purpose. Anonymous information is information that does not identify you as an individual. Aggregated information may be derived from your personal information but is not considered personal information in law because it does not reveal your identity.
However, if we combine or connect aggregated data with your personal information so that it can identify you in any way, we treat the combined data as personal information, and it will be used in accordance with this privacy notice.
3. Special personal information
Special personal information is data about your race or ethnicity, religious or philosophical beliefs, sex life, political opinions, trade union membership, information about your health and biometric data. It also includes information about criminal convictions and offences. We do not collect any special personal information about you.
4. If you do not provide personal information we need
Where we need to collect personal information by law, or under the terms of a contract we have with you, and you fail to provide that information when requested, we may not be able to perform that contract. In that case, we may have to stop providing a service to you. If so, we will notify you of this at the time. The bases on which we process information about you.
5. Information we process because we have a contractual obligation with you.
When you join as a member on our website, request a product or service from us, or otherwise agree to our terms and conditions, a contract is formed between you and us. In order to carry out our obligations under that contract, we must process the information you give us. Some of this information may be personal information.
We may use it in order to:
verify your identity for security purposes.
provide you with our services.
provide you with suggestions and advice on services and how to obtain the most from
using our website. We shall continue to process this information until the contract between us ends or is terminated by either party under the terms of the contract.
6. Information we process with your consent.
Through certain actions when otherwise there is no contractual relationship between us, such as when you browse our website or ask us to provide you more information about our business, including inquiries for membership, our products and services, you provide your consent to us to process information that may be personal information.
However, if you do so, you may not be able to use our website or our services further.
7. Information we process for the purposes of legitimate interests.
We may process the information on the basis there is a legitimate interest, either to you or
to us, of doing so.
Where we process your information on this basis, we do after having given careful
whether the same objective could be achieved through other means
whether processing (or not processing) might cause you harm
whether you would expect us to process your information, and whether you would,
in the round, consider it reasonable to do so.
For example, we may process your information on this basis for the purposes of:
record-keeping for the proper and necessary administration of our Association.
responding to unsolicited communication from you to which we believe you would
expect a response.
protecting and asserting the legal rights of any party
insuring against or obtaining professional advice that is required to manage
protecting your interests where we believe we have a duty to do so.
8. Information we process because we have a legal obligation.
Sometimes, we must process your information in order to comply with a statutory obligation. For example, we may be required to give information to legal authorities if they so request or if they have the proper authorization such as a search warrant or court order. This may include your personal information. Specific uses of information you provide to us.
9. Information provided on the understanding that it will be shared with a third party.
For the EEAIA to fulfil its obligations towards members or prospective members who apply for membership on our website it necessarily has to share limited information with the Steel and Engineering Industries Federation of Southern Africa (SEIFSA) for the purposes of processing membership with the EEAIA and where it is legally obligated to do so.
10. Complaints regarding content on our website
If you complain about any of the content on our website, we shall investigate your complaint. If we feel it is justified or if we believe the law requires us to do so, we shall remove the content while we investigate.
11. Communicating with us
When you contact us, whether by telephone, through our website or by e-mail, we collect the information you have given to us in order to reply with the information you need. We record your request and our reply in order to increase the efficiency of our Association. We keep personally identifiable information associated with your messages, such as your name and email address so as to be able to track our communications with you to provide a
12. Affiliate and business partner information
This is information given to us by you in your capacity as an affiliate of us. We undertake to preserve the confidentiality of the information and of the terms of our relationship. We expect any affiliate or partner to agree to reciprocate this policy. Use of information we collect through automated systems when you visit our website.
Cookies are small text files that are placed on your computer's hard drive by your web browser when you visit any website. They allow information gathered on one web page to be stored until it is needed for use on another, allowing a website to provide you with a personalized experience and the website owner with statistics about how you use the website so that it can be improved. Some cookies may last for a defined period, such as one day or until you close your browser.
Others last indefinitely.
Your web browser should allow you to delete any you choose. It also should allow you to prevent or limit their use.
to track how you use our website.
to record whether you have seen specific messages we display on our website.
to keep you signed into our website.
14. Personal identifiable information from your browsing activity
Requests by your web browser to our servers for web pages and other content on our
website are recorded. We record information such as your geographical location, your Internet service provider, and your IP address. We also record information about the software you are using to browse our website, such as the type of computer or device and the screen resolution. We use this information in aggregate to assess the popularity of the webpages on our website and how we perform in providing content to you. If combined with other information we know about you from previous visits, the information possibly could be used to identify you personally, even if you are not signed into our website. Control over your own information
15. Your duty to inform us of changes.
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes.
16. Access to your personal information
At any time, you may review or update personally identifiable information that we hold about you. To obtain a copy of any information that is not provided on our website you should contact us to make that request. After receiving the request, we will tell you when we expect to provide you with the information.
17. Removal of your information
If you wish us to remove personally identifiable information from our website, you should contact us to make your request. This may limit the service we can provide to you.
18. Verification of your information
When we receive any request to access, edit or delete personal identifiable information we shall first take reasonable steps to verify your identity before granting you access or otherwise taking any action. This is important to safeguard your information.
1. How you can complain
tell us at firstname.lastname@example.org.
2. Retention period for personal data
Except as otherwise mentioned in this privacy notice, we keep your personal information
only for as long as required by us:
to provide you with the services you have requested;
to comply with other law.
to support a claim or defence in court.
3. Compliance with the law
However, ultimately it is your choice as to whether you wish to use our website.
We may update this privacy notice from time to time, as necessary. The terms that apply to you are those posted here on our website on the day you use our website. We advise you to print a copy for your records.